Every feature built for real venues.
HorecaRooster isn't a generic scheduling tool with a hospitality skin. Every feature was designed around how a real horeca venue actually operates.
Smart Fill Engine
The only scheduling tool that knows who can cover what — not just who's free.
- Fills each shift with the most eligible employee based on department, rank, and availability
- Respects fill rules: a Bar Manager can fill Bartender slots; the engine knows this automatically
- Prevents illegal scheduling: no Sunday closer working Monday open, no back-to-back overnight shifts
Availability Management
Templates that staff actually update — because the system actually respects them.
- Weekly availability templates that persist until changed — no re-entering every week
- One-off date overrides so staff can block specific days without breaking their template
- Manager sees unresolved availability gaps before generating, not after
Drag-and-Drop Schedule Editing
The engine suggests; you decide. Full manual override with zero friction.
- Drag any employee to any slot — the system validates and warns on conflicts but doesn't block
- Locked assignments survive re-generation so the engine works around them
- Live conflict indicators: rest time violations, double-bookings, cross-department mismatches shown inline
Shift Swaps & Open Shifts
Staff sort out swaps themselves. You just approve.
- Employee requests swap with a specific colleague; both must confirm; manager approves or denies
- Open shift claiming: publish an uncovered slot; eligible staff can claim it
- Full audit trail — no more 'I thought you sorted that with Joost'
Leave & Absence Management
One place for leave requests, sick days, and time-off — connected to the schedule.
- Employees submit leave requests from the app; manager approves in one tap
- Approved leave auto-blocks the employee for scheduling on those dates
- Hours tracking integrates with leave for accurate weekly totals
Clock In/Out & Hours Tracking
Know exactly who worked, when, and how many hours — without spreadsheets.
- Employees clock in/out from their phone; timestamps recorded instantly
- Correction requests for missed punches — manager approves inline
- Weekly hours summary per employee, with overages flagged automatically
Employee Self-Service (PWA + Android)
Your staff don't need training. They check shifts the way they check everything — on their phone.
- Installable Progressive Web App works on any device; Android wrapper available
- Push notifications for new schedules, swap approvals, and shift changes
- Employees see their week at a glance, request changes, submit availability — no login friction
Automated Reminders & Scheduled Publishing
Set it once. The system nudges your team and publishes the schedule on your schedule.
- Set a fixed time for staff to automatically receive a reminder to submit their availability — weekly, on the day and time you choose
- Configure an automated generate-and-publish moment: the system builds the schedule and notifies everyone without you lifting a finger
- Employees receive a push notification and email the moment the schedule goes live — no prompting, no group messages
Multi-Department & Role Configuration
Two departments or twelve — the structure adapts to your venue, not the other way around.
- Create departments (Bar, Kitchen, Floor, Host) with custom shift types per department
- Define ranks within departments with fill rules: who can cover whose role in a pinch
- Per-department scheduling so kitchen and bar managers own their own view
Always building.
HorecaRooster is constantly being improved, updated, and expanded with new functionality. We're a small team that moves fast — and our users feel it.
Coming soon
- → Task lists & checklists — Track what needs to be done and when it's completed. Think cleaning schedules, opening and closing checks, and recurring tasks per shift.
- → More integrations — Direct connections with payroll processing and POS systems.
Have an idea or request? We're listening. Send us a message →