Every feature built for real venues.

HorecaRooster isn't a generic scheduling tool with a hospitality skin. Every feature was designed around how a real horeca venue actually operates.

The only scheduling tool that knows who can cover what — not just who's free.

Fills each shift with the most eligible employee based on department, rank, preference, and availability
Set your own fill rules: a Bar Manager can fill Bartender shifts; not the other way around
Prevents illegal scheduling: no Sunday closer working Monday open

Templates that staff actually update — because the system actually respects them.

Weekly availability templates that persist until changed — no re-entering every week
One-off date overrides so staff can block specific days without breaking their template
Manager sees unresolved availability gaps before generating, not after

The engine suggests; you decide. Full manual override with zero friction.

The system validates and warns on conflicts but doesn't block
Locked assignments survive re-generation so the engine works around them
Live conflict indicators: rest time violations, double-bookings, cross-department mismatches shown inline
See at a glance who fits which slot — based on role, department, and contracted hours
Day and shift-type preferences per employee visible while scheduling, so you always know who prefers mornings or evenings
Real-time headcount per shift: see how many employees are available before assigning a slot

Staff sort out swaps themselves. You just approve.

Employee requests swap with a specific colleague; both must confirm; manager approves or denies
Open shift claiming: publish an uncovered slot; eligible staff can claim it
Clear communication — no more 'I thought you sorted that with Joost'

One place for leave requests, sick days, and time-off — connected to the schedule.

Know exactly who worked, when, and how many hours — without spreadsheets.

Employees clock in via the app; timestamps recorded instantly
Correction requests for missed shifts — manager approves inline
Weekly hours summary per employee, with automatic flagging of too many or too few hours

Your staff don't need training. They check shifts the way they check everything — on their phone.

Installable app works on any device
Push notifications for new schedules, swap approvals, and shift changes
Employees see their week at a glance, request changes, submit availability — no login friction

Set it once. The system nudges your team and publishes the schedule on your schedule.

Set a fixed time for staff to automatically receive a reminder to submit their availability — weekly, on the day and time you choose
Configure an automated generate-and-publish moment: the system builds the schedule and notifies everyone without you lifting a finger
Employees receive a push notification and email the moment the schedule goes live — no group messages

Two departments or twelve — the structure adapts to your venue, not the other way around.

Create departments (Bar, Kitchen, Floor, Security) with custom shift types per department, complete with their own rules and restrictions
Define ranks within departments with fill rules: who can cover whose role in a pinch
Per-department scheduling so kitchen and bar managers own their own view

Always building.

HorecaRooster is constantly being improved, updated, and expanded with new functionality. We're a small team that moves fast — and our users feel it.

Coming soon

→ Task lists & checklists — Track what needs to be done and when it's completed. Think cleaning schedules, opening and closing checks, and recurring tasks per shift.
→ More integrations — Direct connections with payroll processing and POS systems.

Have an idea or request? We're listening. Send us a message →

Free for teams of up to 5. No credit card required.